Why:

A Purchase Invoice can be printed for a used vehicle, and optionally posted to the financial interface, depending upon the setup of your system.

 

Where:

From the Vehicle Order View, highlight the vehicle order that you would like to work with, right-click, then select Print Purchase Invoice.

 

How to Print Purchase Invoices:

Enter the required invoice date. External Purchase Invoice Reference Number is an optional reference number. If entered, it prints as the customer reference on the purchase invoice print.

Enter the required customer number and click Validate to pull their details from file. Payment Terms and/or Language may be selected, if operational in your system. Vehicle Price defaults automatically from the cost value held on the vehicle order.

Select the required Payment Code, Account Code and VAT Code for the Vehicle Price. Note that Payment Code and Account Code are only required if the facility to post trade-in purchases to the financial interface is enabled.

Extras Value defaults automatically from the Extras cost values held on the vehicle order, but this value can be overridden here. Select the required Payment Code, Account Code and VAT Code for the Extras Value. Note that Payment Code and Account Code are only required if the facility to post trade-in purchases to the financial interface is enabled.

Write-Down Loss is displayed if the facility to post this value to the financial interface is enabled. If the Write-Down Loss value is not zero, select the required Payment Code and Account Code.

Financial settlement is displayed if the facility to post this value to the Financial Interface is enabled. If the Financial Settlement is not zero, select the required payent and account codes.

Enter any required text to print on this invoice into the Free-Format Invoice Text box.  Click OK to print the purchase invoice. Depending on the setup of your system, you may be prompted to enter a delivery date.

Creation of a purchase invoice can optionally create an actual cost record for the used vehicle using the Vehicle Net Price value. This is controlled by a parameter. To create a copy purchase invoice, use the same routine. On copies, you will not be allowed to change any of the fields.