Why:
Manual time recording allows the mechanics activities to be recoded or amended either at Order or line level, dependant on various parameter settings.
Time recording allows the control of paid wages, job costs efficiency and utilisation of the workshop.
Where:
From the Mechanic View, select Actions > Manual Time Recording. This will display a Manual Time Recording window.
How to Perform Manual Time Recording:
In the Manual Time Recording window input a mechanic number, branch and date, then click OK to display the Manual Time Recording window.
To add a new record select File > New, Input an order number (and Operation, if time recording is at line level or against a straight time operation) or a non-productive code, (where no order number is available), then input a start time. If order/line requires a ‘Completed flag’ then check the ‘Completed’ box and then click OK. Continue to add records as required and when complete select cancel.
The minutes of the start time are displayed as hundredths and are separated from the hours by a full stop. For example, 05:30 pm would be inputted as 17:50.
To add new records for a different mechanic or date, select the filter icon and amend the criteria accordingly.
To amend an existing record In the Manual Time Recording window for the selected mechanic, open the time record and make the necessary changes. If you would like to amend the start time, then the record has to be deleted and a new one created with the correct start time.
The ‘Override Payment Category’ allows you to change the payment category created by the system, based upon the user’s clocking pattern.
The ‘Completed’ option allows either the Order or operation to be flagged as completed, this indicator will prevent an order being invoiced if not actioned based on a parameter
To delete a time record in the Time Recording window for the selected mechanic, highlight the record, right-click then select delete.
Note! System generated
break records cannot be deleted where an ‘XFNSH’ record exists and these should
be amended rather deleted
What else would you like to do?
Clocks by Payment Category Enquiry.
Related Topics:
Additional Payroll and OT Payments.
Set up:
NPC parameters define the language-specific non-productive codes used throughout time recording for categories of non-productive time like paid sickness, unpaid absence and holiday.
Parameter REC201 controls addition of a completed flag at Order or Operation level. Option not used. Completed flag at Order level. Completed flag at Line level.
Parameter ONA002 allows time to be booked against the order or line (to allow time recording against Straight time operations only).
Parameter TIM006 determines if ‘fixed’ breaks are inserted when an XFNSH is added.