Why:

Reallocation codes are used in order to:

•      Raise a credit note to the customer. If you've already raised an invoice to him and then the importer accepts a manual claim and you want the customer to receive a credit note. In this instance, retail sales will be reallocated to warranty sales and debit and credit relevant accounts for the financial system to ensure that accounts for the dealer are correct.

•      Raise an invoice to the customer when the importer has rejected a claim and you want the customer to pay. In this instance this will reallocate warranty sales to retail sales and debit and credit relevant accounts for the financial system to ensure that accounts for the dealer are correct.

Reallocation codes transfer sales and costs from/to external accounts and from/to warranty and contract accounts, depending on whether an invoice or credit note is raised to the customer.

There are currently eight standard local VST operations in the VST file to cover re-allocation of labour, parts, sublet and others. These are as follows:

 

VST Operation	Purpose / Description
XXXMO	Reallocate CONTRACT MAINTENANCE – Others.
XXXMP	Reallocate CONTRACT MAINTENANCE – Parts.
XXXMS	Reallocate CONTRACT MAINTENANCE – Sublet.
XXXMW	Reallocate CONTRACT MAINTENANCE – Labour.
XXXWO	Reallocate WARRANTY- Others.
XXXWP	Reallocate WARRANTY- Parts.
XXXWS	Reallocate WARRANTY – Sublet.
XXXWW	Reallocate WARRANTY – Labour.

These codes can be changed or increased to suit different markets, where multiple payment codes are used.

 

Where:

From the operations view, open the required operation number and select the reallocation tab.

How to Perform Reallocations:

The reallocation tab contains fields for claim type, reallocation type, reallocation discount and payment code (used for warranty/contract). The reallocation discount is the same discount percentage that is set up in the Non-External Parts pricing Table that is applied to the part when issued to this payment code. If there are several discount percentages applied to different parts (dependent on discount code), then multiple reallocation codes can be set up or one can be created based on an ‘average’ percentage.

 

Related Topics:

Operations.

 

Set up:

The reallocations tab on a VST operation needs to be updated to allow it to be used for the purpose of reallocations.